# Career Opportunity: Join PT Duta Marine as a Site Secretary
PT Duta Marine stands as a premier private entity in Indonesia, serving as a cornerstone of the offshore, marine, and oil and gas sectors. We pride ourselves on delivering comprehensive, end-to-end operational and maintenance solutions for complex assets, including FPSOs, FSOs, FPUs, MOPUs, FSRUs, and specialized LNG carriers. With an extensive portfolio that encompasses successful conversion, installation, and ongoing management of offshore infrastructure, our company remains committed to excellence and technical precision. We are currently seeking a highly organized and motivated Site Secretary to join our professional team and contribute to our operational success.
## Core Qualifications and Skills
To excel in this role, candidates must demonstrate a blend of administrative expertise and a proactive mindset. We are looking for individuals who possess the following credentials:
* Educational Background: A Bachelor’s degree in Secretarial Science, Business Administration, or a relevant professional discipline.
* Technical Literacy: Advanced proficiency in the Microsoft Office Suite, specifically Excel, Word, and PowerPoint, alongside familiarity with digital document management systems.
* Communication Proficiency: Exceptional command of both written and spoken English and the local language, essential for drafting formal correspondence and liaising with stakeholders.
* Multitasking Ability: A proven track record of managing competing priorities, meeting stringent reporting deadlines, and maintaining composure in high-pressure environments.
* Integrity and Discretion: Unwavering commitment to maintaining confidentiality regarding sensitive project data, personnel records, and contractual agreements.
## Key Responsibilities
As the Site Secretary, you will serve as the primary administrative anchor for our field operations. Your daily contributions will be vital to ensuring seamless site functionality and project continuity. Your core duties will include:
1. Communication and Documentation Management
* Managing all incoming and outgoing site correspondence, including emails, phone inquiries, and formal memos.
* Accurately formatting, typing, and archiving daily site logs, technical reports, safety documentation, and meeting minutes.
2. Administrative and Schedule Coordination
* Proactively managing the Project Manager’s calendar, scheduling site progress meetings, and coordinating conference room bookings.
* Facilitating smooth logistical operations, including travel arrangements and local transportation coordination for staff and visitors.
3. Site Reception and Safety Compliance
* Serving as the primary point of contact for clients, subcontractors, and visiting inspectors.
* Managing visitor registration processes and ensuring all site guests are issued the appropriate safety access passes in compliance with company protocols.
4. Office and Resource Stewardship
* Overseeing the inventory of office stationery, pantry supplies, and essential personal protective equipment (PPE) documentation.
* Executing procurement requests to ensure the site office remains fully equipped to support operational demands.
By joining PT Duta Marine, you become part of a forward-thinking team dedicated to innovation and safety in the offshore industry. We offer a dynamic work environment where your administrative skills will play a critical role in supporting the infrastructure that powers the energy sector.